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CITY OF WHEATON EVENT APPLICATION

  1. Submit Completed Form To:

    Events Coordinator

    900 W. Liberty Drive, Wheaton, IL 60187

    630.260.4861 (phone)

    630.260.4865 (fax)

    events@wheaton.il.us

    Hours: M-F 9 am - 4 pm

  2. Event Description

    Please check any boxes that describe your Special Event or features of it.

  3. Will event set-up occur before the event date?

  4. Is this event open to the public?

  5. Has this event taken place before?

  6. Have there been any changes to the event?

  7. Will your event be held on City property and/or does your event require City services? City services include but are not limited to: City Personnel (Police, Fire, Public Works), barricades, signage, vehicles or equipment.*

    If you selected 'No' (your event will not be on City Property and you do not need City services), please skip down to the PERMITS section of the application.

  8. EVENT DETAILS

  9. STREETS & SIDEWALKS

    You are required to notify all residents & businesses affected by your event’s street closures no later than 15 days before the event date. The Special Event Committee may require additional volunteers, city equipment (barricades, signs, etc.), and police personnel for sufficient traffic management. You are responsible for all costs related to traffic management, including city services.

  10. Does your event require the closure of sidewalks or streets?

  11. Is your event a race/run?

    In order to minimize repeated road closures in the same geographic area, particularly involving heavily used thoroughfares, special events using the same or similar routes should not be scheduled on the same day, subsequent days, or on subsequent weekends within the year. A Route Map is required for any event (such as runs/walks/races) that requires the use of streets, sidewalks, or trails.

  12. POLICE & SECURITY

    Your event may require the use of police officers for public safety and/or traffic management. These needs will be determined by the Special Events Committee as part of the application/event review process.

  13. Will you have private contracted security at your event?

  14. FIRST AID/EMERGENCY MEDICAL/FIRE STANDBY SERVICES

    If estimated attendance will exceed 25,000 per day and/or the event involves high risk activities (i.e. bike race, rodeo, demolition derby, etc.) and/or the event is planned for a timeframe that has a high probability for extreme weather conditions (as determined by the City of Wheaton's Special Event Committee) first aid/emergency medical and/or fire/emergency standby services are mandatory and will be provided for at the expense of the event host.

  15. Will first aid, emergency medical or fire/emergency standby services be provided?

  16. Are you requesting the Wheaton Fire Department provide any of the described services?

  17. UTILITIES

  18. Will your event require electricity?

  19. Will you be providing your own power source (generators)?

  20. Indicate on your Site Map where any power sources will be located.

  21. GARBAGE & RECYCLING

    You are responsible for making sure all recycling and trash debris within the area of the event is cleaned up. This includes public streets and nearby areas that are reasonably related to the event. The applicant will reimburse the City of all expenses associated with repairs for damage to property or additional clean-up necessary as a direct result of the event.

  22. Will you be providing collection containers for recycling and trash at your event?

  23. Indicate all station locations on your Site Map.

  24. SANITATION SERVICES

    All temporary facilities shall be removed immediately following the event.

  25. Will you be providing Sani-cans, sinks, hand-washing stations, and/or other water services?

        If yes, include these locations on your Site Map.

      1. ANIMALS

      2. Will your event include animals?

          1. FILM PRODUCTIONS

            If your event involves filming for commercials, movies, television, and/or other media, please fill out the FILM PRODUCTION section below.

          2. Please indicate what type of production you are requesting to film.

          3. Provide parking plan on Site Map

          4. FOOD & BEVERAGE SALES

            If food will be served at your event, contact the DuPage County Health Department for Temporary Food Service Permit(s) as required. For more information contact the DuPage County Health Department: 630.682.7400 -www.dupagehealth.org/food-safety

          5. Will food be served at your event?

            If food will be served at your event, a copy of any related permits from the Health Department will need to be submitted as part of your application.

          6. PERMITS

            Permits may be required for any events featuring the following: Fireworks, Tents, Stages, Amusement Rides & Attractions, Circus, and Live Music/Sound Amplification

          7. FIREWORKS

            Any fireworks or pyrotechnic requests must be reviewed for approval by the Wheaton Fire Department.

          8. Will your event feature a fireworks display?

            If yes, submit Fireworks Ordinance compliance related documentation with permit application.

          9. TENTS

            After reviewing your application, the special event committee may require you to submit additional documentation and fees to obtain a tent permit(s) from the Building and Code Enforcement Department.

          10. Will any tents 400 square feet or larger be used?

          11. Will you be contracting the installation of tents?

          12. STAGES

            After reviewing your application, the special event committee may require you to submit additional documentation and fees to obtain a stage permit(s) from the Building and Code Enforcement Department.

          13. Will any stages be used in your event?

          14. Will you be contracting the installation of stages?

          15. AMUSEMENT RIDES & ATTRACTIONS

            Complete this section if your event will feature a carnival, circus, or any other amusement activity such as amusement rides, amusement attractions, or animals. Indicate all amusements and amusement activities on your Site Map. After reviewing your application, the special event committee may require you submit additional documentation and fees to obtain an amusement license from the Building and Code Enforcement Department.

          16. Will your event feature amusement rides? (Any mechanized device or combination of devices which carries passengers along a fixed/restricted path)

          17. Include a list of all amusement rides and associated state licenses with your application.

          18. Will your event feature amusement attractions? (any game of skill, show, exhibition or non-amusement ride entertainment device)

          19. Include a list of all amusement attractions and associated state licenses with your application.

          20. CIRCUS

            After reviewing your application, the special event committee may require you to submit additional documentation and fees to obtain a circus permit from the Building and Code Enforcement Department.

          21. Will your event feature animals?

          22. LIVE MUSIC/SOUND AMPLIFICATION

            After reviewing your application, the special event committee may require you to submit additional documentation and fees to obtain a sound amplification permit from the Planning Department.

          23. Will your event feature live music or sound amplification?

              1. ATTACHMENT SPECIFICATIONS

              2. SITE MAP

                A detailed site map is required for events. Submit, in color, in an electronic format,or a clear and legible hand-drawn map on a single sheet and attached as a separate document with this application. Submit to the Event Permit Coordinator.

                Specifications: The Site Map shall include the following information:

                • North, indicated by a directional arrow symbol.
                • Name of the venue/location of event, and surrounding street and intersection names.
                • The overall Event Area (including on/off-site parking).
                • Location of all temporary and permanent structures (including but not limited to stages, vendors, booths, tents portable toilets, vehicles, shelters, water stations, amusements, etc.
                • Location of electrical equipment and services (generators, outlets, spider boxes, cord covers, etc.)

              3. ROUTE MAP

                A detailed route map is required for events that require the use of streets, sidewalks, or trails (such as runs/walks/races). Submit, in color, in an electronic format, or a clear and legible hand-drawn map on a single sheet and attached as a separate document with this application to the Event Permit Coordinator.

                Specifications: The Route Map shall include the following information:

                • North, indicated by a directional arrow symbol.
                • Name of the venue/location of event, and surrounding street and intersection names.
                • The overall Event Area (including on/off-site parking).
                • Start and Finish lines.
                • Directional arrows showing path of travel.
                • Any signs placed on route by event producer.
                • A list of all proposed street and/or sidewalk closures.
                • A proposed traffic management plan.
                • A pedestrian route detour if sidewalks will be closed.

              4. EMERGENCY PLANS

                Emergency plans are required for all events. Emergency situations may result from one or more of the following: A natural event such as a storm, tornado, flood, or other force of nature, a situation that affects the safety of human life or damages physical property, or a situation in which the operations of the event have an impact on the public.

                Specifications: The Emergency Plan should include the following:

                • Contact personnel authorized to provide statements about the event or emergency.
                • Details of signage and methods of informing the public about first aid locations, lost children, lost and found, etc.
                • An identified evacuation area with evacuation route.
                • Procedures you will follow in case of an emergency or disaster at your event.
                • Communication methods and procedures you have made with your event management team, and with necessary authorities (Police, Fire).
                • Information about how you have prepared your volunteers and staff to handle an emergency situation.
                • Copies of your emergency plan are required to be on site at the event and submitted to the Special Event Committee.
                • Fire/Hazard Safety measures.
                • Emergency contact information for person(s) with decision-making authority at the event location with celluar telephone number(s).
                • Method for monitoring weather conditions.

              5. Attachments Due With Your Application

                *If applicable

              6. STATEMENT OF AFFIDAVIT & SIGNATURE

              7. I (type name below) hereby certify that I am authorized to: execute this Event Permit Application; and to make operating decisions for the (type business name below), hereinafter (“Applicant” ), related to this Event Permit Application. I further certify that the statements and information I have provided on this application are true and accurate. If the Event plans change, I shall submit a revised application or additional information accordingly. I understand that “change” shall mean any change in: dates or hours of operation, event characteristics, anticipated number of participants and attendees, event location, participant and attendee costs or any other substantive change that may affect City property. I understand that all information provided by me and contained in this application may be subject to public disclosure, as will be determined by the City, in in conformance with applicable law and in some instances in its discretion. I have read, understand, and agree to abide by the City of Wheaton’s Code of Ordinances and any rules and regulations governing the proposed Event. The Applicant agrees to comply with all requirements of the City, County, State, Federal Government, and any other applicable entity which may pertain to the use of the proposed Event venue and the conduct of the Event. I, on behalf of the Applicant, understand that the failure to comply with the City of Wheaton’s Code of Ordinances and any rules and regulations pertaining to the proposed Event, or the maintenance of the public peace or health is grounds for immediate cancellation of an Event by the City Manager or Chief of Police. I am fully authorized to commit the Applicant to be financially responsible to the City for any costs and fees incurred by or on behalf of the Applicant or by the City as required by City Code. As a duly authorized representative of the Applicant. I understand and agree that the signature provided is binding on Applicant and that both I and the Applicant waive any and all rights to deny the validity of the signature provided on this Event Permit Application.

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              10. This field is not part of the form submission.