900 W. Liberty Drive,
Wheaton, IL 60187
Hours: M-F 9 am - 4 pm
Please check any boxes that describe your Special Event or features of it.
Either the bride or groom, or parents of either the bride or groom, must be Wheaton residents (residing within the incorporated limits of the City). Please indicate the name and address of the Wheaton resident, as well as the relationship (bride, groom, parents of bride or parents of groom).
If you selected 'No' (your event will not be on City Property and you do not need City services), please skip down to the PERMITS section of the application.
You are required to notify all residents & businesses affected by your event’s street closures no later than 15 days before the event date. The Special Event Committee may require additional volunteers, city equipment (barricades, signs, etc.), and police personnel for sufficient traffic management. You are responsible for all costs related to traffic management, including city services.
In order to minimize repeated road closures in the same geographic area, particularly involving heavily used thoroughfares, special events using the same or similar routes should not be scheduled on the same day, subsequent days, or on subsequent weekends within the year. A Route Map is required for any event (such as runs/walks/races) that requires the use of streets, sidewalks, or trails.
Your event may require the use of police officers for public safety and/or traffic management. These needs will be determined by the Special Events Committee as part of the application/event review process.
If estimated attendance will exceed 25,000 per day and/or the event involves high-risk activities (i.e. bike race, rodeo, demolition derby, etc.) and/or the event is planned for a timeframe that has a high probability for extreme weather conditions (as determined by the City of Wheaton's Special Event Committee) first aid/emergency medical and/or fire/emergency standby services are mandatory and will be provided for at the expense of the event host.
Indicate on your Site Map where any power sources will be located.
You are responsible for making sure all recycling and trash debris within the area of the event is cleaned up. This includes public streets and nearby areas that are reasonably related to the event.
The applicant will reimburse the City of all expenses associated with repairs for damage to property or additional clean-up necessary as a direct result of the event.
Indicate all station locations on your Site Map.
All temporary facilities shall be removed immediately following the event.
If yes, include these locations on your Site Map.
If your event involves filming for commercials, movies, television, and/or other media, please fill out the FILM PRODUCTION section below.
Provide parking plan on Site Map
If food will be served at your event, contact the DuPage County Health Department for Temporary Food Service Permit(s) as required. For more information contact the DuPage County Health Department: 630.682.7400 -www.dupagehealth.org/food-safety
If food will be served at your event, a copy of any related permits from the Health Department will need to be submitted as part of your application.
If alcohol will be served or sold at your event, additional permits and fees for City Services may be required.
Permits may be required for any events featuring the following: Fireworks, Tents, Stages, Amusement Rides & Attractions, Circus, and Live Music/Sound Amplification
Any fireworks or pyrotechnic requests must be reviewed for approval by the Wheaton Fire Department.
If yes, submit Fireworks Ordinance compliance-related documentation with the permit application.
After reviewing your application, the special event committee may require you to submit additional documentation and fees to obtain a tent permit(s) from the Building and Code Enforcement Department.
After reviewing your application, the special event committee may require you to submit additional documentation and fees to obtain a stage permit(s) from the Building and Code Enforcement Department.
Complete this section if your event will feature a carnival, circus, or any other amusement activity such as amusement rides, amusement attractions, or animals. Indicate all amusements and amusement activities on your Site Map. After reviewing your application, the special event committee may require you submit additional documentation and fees to obtain an amusement license from the Building and Code Enforcement Department.
Include a list of all amusement rides and associated state licenses with your application.
Include a list of all amusement attractions and associated state licenses with your application.
After reviewing your application, the special event committee may require you to submit additional documentation and fees to obtain a circus permit from the Building and Code Enforcement Department.
After reviewing your application, the special event committee may require you to submit additional documentation and fees to obtain a sound amplification permit from the Planning Department.
If vehicles are being used, vehicle coverage is required on your insurance policy.
The City may require an applicant to distribute and require all participants in its special event to sign and return to the applicant, a COVID-19 Waiver of Liability (Release) form, releasing the City from liability in conformance with the City’s requirements no less than five business days prior to commencement of the event. Permittee shall deliver the Release forms to the City. Where a COVID-19 City Release is required the permittee shall have full responsibility to insure that all participants in its special event have signed and returned the Release and that the executed Releases have been delivered to the City. Failure to do so shall result in the permittee being denied any additional special event permits for a period of three years.
Will you be managing 6-foot social distancing at the event, and if so, please describe how?
A detailed site map is required for events. Submit, in color, in an electronic format, or a clear and legible hand-drawn map on a single sheet and attached as a separate document with this application. Submit to the Event Permit Coordinator.
Specifications: The Site Map shall include the following information:
A detailed route map is required for events that require the use of streets, sidewalks, or trails (such as runs/walks/races). Submit, in color, in an electronic format, or a clear and legible hand-drawn map on a single sheet and attached as a separate document with this application to the Event Permit Coordinator.
Specifications: The Route Map shall include the following information:
Emergency plans are required for all events. Emergency situations may result from one or more of the following: A natural event such as a storm, tornado, flood, or other force of nature, a situation that affects the safety of human life or damages physical property, or a situation in which the operations of the event have an impact on the public.
Specifications: The Emergency Plan should include the following:
*If applicable All attachments can be sent to email@example.com. Please indicate the name of your event and "attachments" in the subject line.
Application fees will be determined by the event coordinator. Payment of the application fee will be required prior to issuance of an event permit. Please refer to the Fee Schedule for application fees.
I (type name below) hereby certify that I am authorized to: execute this Event Permit Application; and to make operating decisions for the (type business name below), hereinafter (“Applicant” ), related to this Event Permit Application. I further certify that the statements and information I have provided on this application are true and accurate. If the Event plans change, I shall submit a revised application or additional information accordingly. I understand that “change” shall mean any change in: dates or hours of operation, event characteristics, anticipated number of participants and attendees, event location, participant and attendee costs or any other substantive change that may affect City property. I understand that all information provided by me and contained in this application may be subject to public disclosure, as will be determined by the City, in in conformance with applicable law and in some instances in its discretion. I have read, understand, and agree to abide by the City of Wheaton’s Code of Ordinances and any rules and regulations governing the proposed Event. The Applicant agrees to comply with all requirements of the City, County, State, Federal Government, and any other applicable entity which may pertain to the use of the proposed Event venue and the conduct of the Event. I, on behalf of the Applicant, understand that the failure to comply with the City of Wheaton’s Code of Ordinances and any rules and regulations pertaining to the proposed Event, or the maintenance of the public peace or health is grounds for immediate cancellation of an Event by the City Manager or Chief of Police. I am fully authorized to commit the Applicant to be financially responsible to the City for any costs and fees incurred by or on behalf of the Applicant or by the City as required by City Code. As a duly authorized representative of the Applicant. I understand and agree that the signature provided is binding on Applicant and that both I and the Applicant waive any and all rights to deny the validity of the signature provided on this Event Permit Application.
This field is not part of the form submission.
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